Membership and Administrative Assistant

Posted by Cleveland Restoration Society ; Posted on 
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Membership and Administrative Assistant
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The Cleveland Restoration Society is a non-profit, 501(c)(3) membership organization dedicated to the preservation of greater Cleveland’s historic resources. The Society advocates for the preservation of historic landmarks in greater Cleveland; promotes awareness of historic resources through educational programs and publications; sponsors events for its members; operates a Sacred Landmarks Support Initiative to aid the caretakers of religious landmarks with repair and maintenance issues; and operates the Heritage Home Program, a unique homeowner assistance program, in 40 cities and villages in Cuyahoga, Summit, Geauga and Lorain Counties. The Membership and Administrative Assistant has the opportunity to join a non-profit as an entry level, full-time staff person (40 hours per week) and assist with all membership and administrative affairs of the Cleveland Restoration Society.

Responsibilities include:

Accounting

  • Assisting the Business & Accounting Manager
  • Data entry of accounts payable utilizing QuickBooks software
  • Processing payments and make bank deposits
  • Maintaining all vendor records in QuickBooks including W-9 information
  • Filing of all paid invoices

Events

  • Assisting the Marketing & Public Relations Specialist
  • Setting up and tracking registrations for events
  • Generating registration acknowledgements
  • Creating tax receipt letters

Membership

  • Assisting the Director of Development and Development and Marketing Associate
  • Entering all incoming donations
  • Generating acknowledgement letters
  • Producing invoices for membership billing
  • Printing, assembling, and mailing direct mail appeals
  • Running membership reports
  • Running reports for annual fund campaigns
  • Maintenance of records, including address updates and other basic record changes
  • Coordination with Business & Finance Manager to ensure matching records
  • Maintaining Paypal, including reconciling monthly PayPal receipts

Office Administration

  • Answering incoming calls including access for visitors
  • Processing, date stamping and distributing daily mail
  • Maintaining online calendar for events and scheduled meetings
  • Maintaining office/building supplies and ordering as needed
  • Providing assistance as needed in preparation for various meetings
  • Providing administrative assistance to the President
  • Performing other duties as assigned

Qualifications:  The Membership and Administrative Assistant must be:

  • a quick study of business software programs, including QuickBooks, Excel, and Word and have the ability to learn new programs such as CharityProud;
  • a team worker with the ability to work successfully with a range of people, including staff members, and other individuals involved with Cleveland Restoration Society; and
  • a motivated self-starter able to work with little supervision.

Salary: Salary will be commensurate with the entry level nature of the position.

Applications:  All applications should be submitted by September 15th, 2021 via email to Katie Leskowitz, at kleskowitz@clevelandrestoration.org and should include:

  1. A résumé;
  2. A writing sample;
  3. Copies of any college or graduate school transcripts.

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