Grants Manager, Advancement

Posted by The Music Settlement ; Posted on 
Grants Manager, Advancement



The Grants Manager prepares proposals and reports for foundation, government, and corporate donors. This position is responsible for supporting TMS in achieving its fundraising goals with a focus on grant writing. Duties also include the production of correspondence and support documents in relation to grants, as well as funder research, database maintenance, proofreading and editing, and some administrative responsibilities.

Reports to: Vice President – Advancement

Essential duties and responsibilities:

  • Drafts and maintains a monthly “funding compliance calendar”, detailing funding sources, deadlines, status and proposal details
  • Produces proposals and reports to foundation, government, and corporate donors
  • Produces correspondence regarding grant administration, including thank you letters, queries, and cover letters
  • Prepares documents as part of grant applications, including budgets, expense reports, bios, and season playlists
  • Copyedits and proofreads proposals, applications, reports, and other documents
  • Prepares application packages for grant proposals, including filing and mailing
  • Manages contracts with city and community partners in relation to education programs, including application, filing government paperwork, reporting, and invoicing for reimbursement
  • Liaises with the Development staff and other departments in the collection of program information needed for grant proposals and reports, including statistics, brochures, programs, photos, ticket sales reports, and reviews
  • Maintains detailed records of statistics for education and artistic programming in collaboration with other departments
  • Enters gifts and maintains donor information in database
  • Prepares and tracks invitations to education programs and other special events
  • Researches and identifies new funding sources

Educational Requirements:

A Bachelor’s Degree or equivalent work experience in a related field required. Five to seven years of work experience in development/fundraising, or marketing capacity with demonstrated results.

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