Education & Community Program Assistant (Part-Time)

Posted by The Cleveland Orchestra ; Posted on 
Education & Community Program Assistant (Part-Time)
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The Cleveland Orchestra is seeking a part-time Education & Community Program Assistant to provide logistical, operational and administrative support for specific community engagement projects and learning programs presented by The Cleveland Orchestra.

With Education & Community Engagement (EdCE) as one of the five pillars of The Cleveland Orchestra’s strategic plan, this position is key to our mandate to increase the visibility, relevance and impact of The Cleveland Orchestra’s programs, create value for the community, and transform lives through music.

Position responsibilities include the following:

SUPPORT FOR EVENTS IN THE COMMUNITY  

#IntheCommunity Summer Events (mainly April-September)

  • Serve as event contact and staff lead for community events and select performances.
  • Coordinate event logistics and operations; conduct site visits prior to events; set-up equipment.
  • Oversee and manage event equipment, materials, and merchandise; advise when purchases are necessary.
  • Recruit and schedule event interns/assistants to assist with instrument discovery activities.
  • Research and recommend high-impact and visible community events for current or future years.
  • Throughout the year, serve as community ambassador for select community events and partnerships hosted at Severance Music Center.

TCO Community Concerts (e.g., Neighborhood Concerts, Downtown Concert)

  • Support Director of Community Engagement with on-site equipment set-up and monitoring (moving music stands, signage, tents, and materials).
  • Engage attendees with merchandise giveaways and surveys.
  • Serve as site contact for photographers and videographers, as needed.

MLK Community Chorus & Community Day (January & August)

  • Assist with MLK Chorus rehearsals (off-site) and concert, including rehearsal monitoring and positioning chorus members for concert line-up, and rehearsal set-up.
  • Assists with guest artist coordination and set-up for MLK Community Day.
  • Assists with material design process and promotion.
  • Assist with MLK Chorus Summer Reunion at Blossom Music Center, tracking RSVPs for reception.

SUPPORT FOR IN-SCHOOL PROGRAMS

Crescendo/Pathways/Music Mentors Support (September-May)

  • Assist with supplies/materials – sizing instruments, copying music, forms, ordering supplies, production of flyers, and compiling student music binders.
  • Process all Registration Forms – Enter all instrument program registrations, instrument care permission forms, and school program forms into the electronic template for all instrumental programs. Update as-needed.
  • Assist with contacting parents and teachers with lesson/class reminders, performance details, field trips.
  • Update the student progress charts/portfolios weekly with the information submitted by teaching artists, practice assistants, school music teachers, and families using the electronic template in Excel.
  • Schedule and coordinate # of recitals per year with school and community events, including collecting and entering permission forms, identifying transportation and space needs, and helping with set-up on day of event.

PNC Grow Up Great Pre-K Program Support (September-April)

  • Assist in coordination of performance logistics, spaces, and event needs.
  • Send out connecting lesson content materials with the 3 event reminders.
  • On performance day, assist with equipment transport and set-up of keyboard, stand, music stands, education cart, scripts, extra music, amplifier, extension cords, pencils, paper, and laptop.
  • Support/assist in transporting the materials being used in workshops and the coinciding lesson content; help identify classrooms that do not already have kits
  • Coordinate workshop schedules with PNC Fairfax Connection and their partner schools – up to 4 per year.
  • Coordinate schedules and logistics for new teacher workshop offerings/events with CMSD and surrounding school districts

The successful candidate will meet the following qualifications:

  • High School Diploma required; college degree preferred
  • Consistent access to a personal car required (for off-site events)
  • Partial remote work negotiable/available; need to be present for in-person events and necessary preparation
  • Strong organizational and time management skills with a high attention to detail is essential.
  • Ability to respond to changing work assignments in a fast-paced environment.
  • Punctual, reliable, responsible, team player.
  • Outstanding interpersonal and communication skills to successfully interact with multiple constituencies and diverse groups of people.
  • Demonstrate independent, mature judgment; conveys a professional image and attitude.
  • Strong problem-solving skills combined with a collaborative approach.
  • Ability to work a flexible schedule that includes evenings, weekends, and some holidays.

We offer a competitive salary, 403(b) plan with employer match, paid time off, complimentary concert tickets, and the opportunity to work with a world-renowned Orchestra.

The Cleveland Orchestra is proud to be an equal-opportunity employer that strongly supports and values diversity and fosters an equitable and inclusive work environment which includes accommodation. Applications from all qualified candidates are welcome, and individuals from all equity-seeking groups are encouraged to apply.

Salary

Please provide salary range, if applicable: $20 per hour