Development Assistant

Posted by Cleveland Public Theatre ; Posted on 
Jobs - DEADLINE :  
Development Assistant
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Cleveland Public Theatre (CPT) is hiring a Development Assistant who is a core part of the CPT staff and will make a meaningful contribution to life at CPT and our community impact.

Review of candidates will begin immediately. To apply for the position, send an email to Caitie H. Milcinovic, Director of Organizational Advancement at caitiehm@cptonline.org by end of day Tuesday, October 12. Subject line should read: YOUR LAST NAME, YOUR FIRST NAME – Development Assistant. Your email should include two attachments: a resume, and a two-page cover letter giving examples of your related experiences and explaining why you are interested in this position. No phone calls, please.

JOB DESCRIPTION
The Development Assistant is responsible for supporting CPT in achieving its fundraising goals with a focus on administration. Duties include donor communications, special events management, coordination of donor benefits, database management, support services for internal and external meetings, preparation of donor materials, expense processing, and filing systems maintenance. The Development Assistant reports to the Director of Organizational Advancement and has the following responsibilities.

Salary range is $32k to $37k based on work experience. Benefits include health insurance and paid time off. Anticipated start date is Monday, November 29.

RESPONSIBILITIES
The Development Assistant reports to the Director of Organizational Advancement and has the following responsibilities.

PRIMARY RESPONSIBILITIES:
1. Produces and/or sends donor correspondence, including thank you letters, annual appeal mailings, invoices, and cover letters
2. Manages special events – including CPT’s annual fundraiser Pandemonium – by collecting guest lists, communicating with attendees, helping to oversee the arrival and departure of guests, tracking event attendance, and overseeing volunteers as applicable
3. Coordinates all donor benefits, including program ads, signage, name listings, logo placement on publicity materials, and complimentary tickets
4. Processes company mail, enters individual donations and special event sponsorships in database, and maintains all donor information
5. Provides support for meetings (Board, fundraising task forces, etc.): scheduling, space reservation and set-up, document preparation, and catering as needed
6. Prepares and maintains donor materials, including education brochures, programming one-sheets, informational packets, and oversight of video samples
7. Processes development department expenses, and works closely with the finance department on numerous activities
8. Maintains electronic and hard copy filing systems, including donor profile sheets and copies of donor correspondence

SECONDARY RESPONSIBILITIES:
1. Works as a team member with the rest of the staff at special events, including community-wide and education program events
2. Attends meetings including weekly staff meetings and takes notes as necessary
3. Maintains good work habits including promptness, adherence to CPT workplace policies, preparedness for meetings and events, and responsive follow-through on all donor, supervisor, and staff requests
4. Maintains a positive attitude with donors and staff
5. Other duties as assigned

QUALIFICATIONS:
1. Consistent attention to detail and accuracy
2. Ability to stay organized and meet deadlines
3. Ability to work well in a fast-paced environment
4. Experience managing a database and/or other information tracking systems
5. Must enjoy people and be comfortable working with people of diverse backgrounds
6. Ability to work independently, take initiative, and prioritize
7. Enthusiasm, dedication, and grace under pressure
8. Ability to work some evenings and weekends
9. Ability to work effectively and efficiently; to create/modify systems and processes
10. Computer literacy, including Microsoft Word, Excel, and Outlook
11. Background in – or knowledge of – theatre arts preferred but not required

ABOUT THE CPT STAFF
CPT cares passionately about reflecting our community and pursuing diversity at all levels of the organization. CPT has a demanding work environment with long, intense hours, but we have fun and love what we do. We value courage, integrity, representation, joy, respect, humanity, and challenging ourselves and each other to be our collective best. For applicants considering relocation to Cleveland: our city is an excellent community to live in with top-notch arts and culture, a vibrant theatre scene, beautiful public parks, a great lake, and affordable housing.

ABOUT CLEVELAND PUBLIC THEATRE
CPT is a nationally recognized center for contemporary performance. Our mission is to raise consciousness and nurture compassion through groundbreaking theatre and life-changing education programs. CPT implements this mission through our theatrical season, featuring between 8-10 adventurous professional productions and a robust series of new play development programs that support writers and devisers at multiple points in the creative process. CPT’s acclaimed education programs engage communities in devising new works that speak to contemporary issues and empower participants to work for positive change in our community. CPT is home to community ensembles Teatro Público de Cleveland and Masrah Cleveland Al-Arabi, and CPT annually presents Station Hope, a large-scale community arts festival. CPT’s budget is around $2.5 million per year, and we have 22 full-time staff members.

CPT COVID-19 WORK POLICY
Staff are required to work in-office at least 35 hours per week. On average there would be an additional 5-10 hours of work per week, with the option to work from home when the needs of the position allow. Employees are required to be vaccinated, or submit a negative test weekly.