Curatorial Assistant

The Rock & Roll Hall of Fame is currently considering applicants for the position of Curatorial Assistant.  The Curatorial Assistant reports to the Vice President of Collections and Curatorial Affairs and is responsible for performing a variety of administrative duties to assist in the efficient operation of the Curatorial Department and for providing administrative support to the collections and curatorial affairs staff.

RESPONSIBILITIES:

1. Provides support to the VP of Collections & Curatorial Affairs requiring confidentiality, initiative and independent judgment.

• Provides administrative support to the collections and curatorial teams.
• Maintains global calendar for Collections & Curatorial Affairs division, regularly prioritizing and arranging meetings, conferences and appointments.  Provides daily calendar of events.
• Prepares expense reports and arranges necessary travel reservations and itineraries.
• Sends out mailings and related correspondence.
• Prepares documents for presentation including reports, letters, and program information.
• Maintains filing system.

2. Acts as a communications liaison within the curatorial division and to other Museum divisions

• Maintains the division’s calendar for Rock Hall and vault tours for visitors/donors/artists. Acts as the division’s point person for tours.
• Conducts Museum, exhibit and vault tours as needed; works with the Development division to ensure fulfillment of tours.
• Assists Director of Design & Exhibitions by sharing project information and helping to facilitate communication to ensure that deadlines are met.
• Prepares written materials to inform Rock Hall staff of collection and curatorial initiatives, including weekly updates.
• Attends meetings as necessary to update Rock Hall staff about curatorial initiatives.
• Coordinates exhibition details with marketing division and assists with copywriting.
• Responds to curatorial inquiries that come via the website, mail and telephone.

3. Provides curatorial support

• Manages digital content concerning all past, present, and future exhibitions including photographs, artifact lists, measurements, designs, vendor info, budgets, etc.
• Manages the day-to-day exhibition calendar. Works with Director of Design & Exhibits to set deadlines for exhibit materials (labels, text) an installation/deinstallation plans of exhibitions and individual artifacts.
• Takes minutes for curatorial division and curators weekly meetings.
• Creates label copy templates for curators and manages label information.
• Plans and assists in all aspects of exhibit layouts with the Director of Design & Exhibits and the Manager of Collections & Traveling Exhibits.
• Manages layout photography, label information and exhibit materials and shares this information with relevant staff.
• Provide Collections and Exhibits support for installations and de-installations of exhibitions through layout diagrams and artifact lists.
• Organizes and maintains internal collateral for all traveling exhibitions.
• Proofreads, writes and edits copy for descriptions, labels, and other content.
• Assists Curators in the creation of NTC’s (Notice to Collections) and serves as the point person for NTC’s from staff outside of the department.
• Documents/archives each exhibit by collecting photographs, artifact lists, measurements, designs, vendor info, budgets, etc. for future reference.
• Makes supply purchases for exhibit and office needs.
• Coordinates maintenance needs and provides assistance with exhibit cleaning.
• Duties include but may not be limited to the above.

JOB REQUIREMENTS AND QUALIFICATIONS:

• College graduate preferred.
• Two (2) years professional administrative experience required.
• Ability to organize and prioritize tasks to meet deadlines and manage multiple projects with minimal supervision.
• Digital media knowledge and experience in content management preferred.
• Strong writing and editing ability a must.
• Strong project management ability a must.
• Knowledge of rock and roll history and related popular music genres is strongly preferred.
• Knowledge of music reference sources and research tools is strongly preferred.
• Excellent interpersonal skills to deal effectively with artists, visitors and employees.
• Ability to maintain confidentiality in all assignments.
• Problem-solving and decision-making skills.
• Ability to successfully pass a Rock and Roll Hall of Fame and Museum reference check, background investigation and drug screen.
• Computer Literate: Microsoft Office Suite (specifically PowerPoint and Excel) required.
• Strong team player able to work with different people and various working styles across the organization.
• Ability to approach others in a positive manner and build solid long-term relationships with key stakeholders inside and outside the organization.

STARTING SALARY: Commensurate with experience.  (Full-Time/Non-Exempt)