CPT is searching for an Assistant General Manager

Posted by Cleveland Public Theatre ; Posted on 
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CPT is searching for an Assistant General Manager
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Cleveland Public Theatre (CPT) is hiring an Assistant General Manager which is a core part of the CPT staff and will make a meaningful contribution to life at CPT and its success.

Review of candidates will begin immediately. To apply for the position, send an email to Denis Griesmer, General Manager, at careers@cptonline.org by end of day Friday, July 9. Subject line should read: YOUR LAST NAME, Assistant General Manager. Your email should include two attachments: a resume, and a two-page cover letter giving examples of your related experiences and explaining why you are interested in this position. No phone calls, please. For details visit: Cleveland Public Theatre is hiring an Assistant General Manager | Cleveland Public Theatre (cptonline.org)

ASSISTANT GENERAL MANAGER JOB DESCRIPTION

CPT is hiring an Assistant General Manager. This role requires flexibility, initiative, and curiosity about how things work and reports to the General Manager (GM). This role has ongoing and direct responsibility for the management of the facility, information technology vendors, office management, and benefit event logistics. It also includes accounts payables management and payment. The role is responsible for providing day-to-day support to the GM and includes project-based assignments that reflect the GM’s portfolio of responsibilities. This role includes extensive vendor management, and procurement and assessment of products and services. As an operational role, this position will interact and provide support to all staff members and should have a strong “customer service” attitude. Candidates should be excited about solving problems with limited direction, self-teaching new skills, conducting research and communicating the results, and recommending courses of action. Constant re-prioritizing is a key skill. Possible candidates see themselves as a “pinch-hitter” who is comfortable shifting between departments, roles, and issues. Candidates are entry-level or early career managers with an eye towards organizational leadership.

Salary range is $32k to $38k based on work experience. Benefits include health insurance and paid time off. Anticipated start date is Monday, August 2.

Assistant General Manager Responsibilities

  • Areas of Responsibility
    1. Assist with facilities management projects and issues (see below)
    2. Assist with I.T. vendor management (see below)
    3. Accounts payable management (see below)
    4. Office management (Management of office supplies, copier vendor, etc.)
    5. Benefit event logistics
    6. Assist the General Manager on routine administration tasks and special projects
  • Assist in the management of the facility (12-16 hours per week)
    • Continuously assess the condition and function of the facility to best serve artists, patrons, and staff
    • Manage and schedule outside vendors to execute maintenance and repairs
    • Troubleshoot issues and execute solutions as personal experience allows
  • Assist in the management of Information Technology (2-6 hours per week)
    • Coordinate with an outside I.T. vendor on behalf of staff
    • Track the use and functionality of I.T. equipment
    • Participate in the planning of I.T. initiatives & purchases
    • Conduct staff orientations on I.T. resources
  • Accounts payables management (8-12 hours per week)
    • Conduct accounts payables entry
    • Enter staff credit card activity and reconcile monthly
    • Manage vendor billing and payments
  • Other Duties
    • Vendor management and assessment
    • Procurement and purchasing
    • Product, services, and software research
    • Assist and support the GM with a range of projects. (e.g., assessment and selection of key vendors, negotiation of vendor contracts, improvement of I.T. capabilities, analysis of facility use and efficiency, renovation planning and management)
    • Act as the GM’s representative as required
    • A commitment to centering antiracist and anti-oppressive practices in their work
    • Other duties as assigned

QUALIFICATIONS

The ideal candidate will be able to demonstrate the following:

Skills

  • Strong writing and communication skills, especially around email correspondence and follow-up
  • Strong knowledge of Microsoft Office suite
  • Microsoft Windows “Power-User”
  • Comfort with Adobe Acrobat and Adobe Sign
  • Comfort with a range of standard office equipment
  • Paper and electronic filing skills
  • Formal training in theatre arts management, theatre production, communications field, or a writing discipline

Experience

  • Notable and demonstratable experience in at least two of the following four areas:
    • Facilities management or home maintenance and repair
    • Information Technology (that is, computer and network use and management)
    • Office management
    • Bookkeeping or data entry
  • Experience assessing and negotiating with outside vendors
  • Demonstrated project management or project management-like experience
    • For example, coordinating schedules and deadlines between people, assigning tasks, maintaining task lists, following up with people on assignment progress and holding them accountable, assessing project completion
  • Experience moving between different types of projects and tasks in the course of a day
  • Some experience in a performing arts organization

Qualities and Personality

  • Attention to detail and accuracy while working on multiple projects and tasks
  • Able to work efficiently and calmly in a fast-paced environment
  • Able to re-prioritize tasks as they arise
  • Genuine interest in the arts and knowledge of live theatre
  • Highly organized and self-motivated
  • Energetic, enthusiastic, and always willing to see projects to completion

ABOUT THE CPT STAFF

CPT cares passionately about reflecting our community and pursuing diversity at all levels of the organization. CPT has a demanding work environment with long, intense hours, but we have fun and love what we do. We value hard work, kindness, generosity, passion, and grace-under-pressure. For applicants considering relocation to Cleveland: our city is an excellent community to live in with top-notch arts and culture, a vibrant theatre scene, beautiful public parks, a great lake, and VERY affordable housing.

ABOUT CLEVELAND PUBLIC THEATRE

CPT is a nationally recognized center for contemporary performance. Its mission is to raise consciousness and nurture compassion through groundbreaking theatre and life-changing education programs. CPT implements this mission through its annual theatrical season, featuring between eight to ten adventurous professional productions and a robust series of new play development programs that support writers and devisers at multiple points in the creative process. CPT’s acclaimed education programs engage communities in devising new works that speak to contemporary issues and empower participants to work for positive change in our community. CPT is home to resident community ensembles Teatro Público de Cleveland and Masrah Cleveland Al-Arabi, and CPT annually presents Station Hope, a large-scale community arts festival. CPT’s annual budget is around $1.8 million a year. CPT has 16 full-time staff members.